Privacy Policy
Last Updated: December 2025
SnapExpense ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our receipt tracking application and services.
1. Information We Collect
1.1 Account Information
When you create an account, we collect:
- Email address
- Name
- Profile photo (if you sign in with Google)
1.2 Receipt and Expense Data
When you use our service, we collect:
- Receipt images you upload
- Data extracted from receipts (vendor, amount, date, etc.)
- Categories and tags you assign
- Notes and descriptions you add
- Business purpose information
1.3 Payment Information
Payment information (credit card numbers, billing address) is collected and processed directly by our payment processor, Stripe. We do not store your full payment card details on our servers.
1.4 Usage Data
We automatically collect:
- Device information (type, operating system)
- Browser type and version
- IP address
- Pages viewed and features used
- Time and date of visits
- Error logs and performance data
2. How We Use Your Information
We use the information we collect to:
- Provide and maintain our expense tracking services
- Process receipt images using AI/OCR technology
- Categorize and organize your expenses
- Generate reports and exports for tax purposes
- Process payments and manage subscriptions
- Send service-related communications
- Improve our services and develop new features
- Detect and prevent fraud or abuse
- Comply with legal obligations
3. How We Share Your Information
3.1 Service Providers
We share your information with trusted third parties who assist us:
| Provider | Purpose | Data Shared |
|---|---|---|
| Anthropic (Claude) | AI/OCR receipt processing | Receipt images |
| Stripe | Payment processing | Payment details |
| Neon | Database hosting | Account and expense data |
| Vercel | Application hosting | Usage data |
3.2 What We Do NOT Do
- We do NOT sell your personal information
- We do NOT share your data with advertisers
- We do NOT use your receipt data to target ads
- We do NOT share your data with the IRS or tax authorities
3.3 Legal Requirements
We may disclose your information if required to:
- Comply with applicable laws, regulations, or legal process
- Respond to lawful requests from public authorities
- Protect our rights, privacy, safety, or property
- Enforce our Terms of Service
4. Data Retention
We retain your data according to the following schedule:
| Data Type | Retention Period | Reason |
|---|---|---|
| Receipt images | 7 years | IRS record-keeping requirements |
| Expense records | 7 years | IRS record-keeping requirements |
| Account data | Until deletion requested | Service provision |
| Usage analytics | 2 years | Service improvement |
| Server logs | 90 days | Security and debugging |
5. Your Rights (CCPA)
If you are a California resident, you have the following rights under the California Consumer Privacy Act (CCPA):
5.1 Right to Know
You have the right to request information about what personal data we collect, use, and disclose about you.
5.2 Right to Delete
You have the right to request deletion of your personal data, subject to certain exceptions.
5.3 Right to Opt-Out of Sale
We do not sell your personal information. Therefore, there is no need to opt out.
5.4 Right to Non-Discrimination
We will not discriminate against you for exercising any of your privacy rights.
5.5 How to Exercise Your Rights
To exercise any of these rights, you can:
- Email us at privacy@snapexpense.com
- Use the "Delete Account" feature in your account settings
- Use the "Export Data" feature to download your data
6. Data Security
We implement robust security measures to protect your data:
- Encryption at Rest: All data is encrypted using AES-256 encryption
- Encryption in Transit: All connections use TLS 1.3
- Access Controls: Strict access controls limit who can access your data
- Secure Infrastructure: We use enterprise-grade cloud providers
- Regular Audits: We conduct regular security reviews
7. Children's Privacy
SnapExpense is not intended for users under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child under 18, we will take steps to delete that information.
8. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence, including the United States and Australia. These countries may have different data protection laws.
When we transfer your data internationally, we ensure appropriate safeguards are in place, including standard contractual clauses approved by relevant authorities.
9. Third-Party Links
Our service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.
10. Cookies and Tracking
We use cookies and similar technologies for:
- Essential Cookies: Required for the service to function (authentication, security)
- Analytics Cookies: Help us understand how you use our service
You can control cookies through your browser settings. Note that disabling essential cookies may affect the functionality of the service.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by:
- Posting the new policy on this page
- Updating the "Last Updated" date
- Sending you an email notification
12. Contact Us
If you have questions about this Privacy Policy or our privacy practices, please contact us:
Email: privacy@snapexpense.com
Data Protection Inquiries: dpo@snapexpense.com
By using SnapExpense, you acknowledge that you have read and understood this Privacy Policy.